1.This booking is subject to these Terms and Conditions of Hire. You are entering into a contract with Craig Goodall (trading Fototastic Photo Booths), acting as an Employment Agent for the reservation of the photo booth, named in the Agreement, and are agreeing to be bound by these Terms and Conditions.  The Agreement also forms a contract between you and the Fototastic Photo Booths, subject to the Terms & Conditions stated here.

 

2. The fee, and all the relevant details for the event are stated on the booking form. These were the details given at the time of the booking. Please inform us urgently if there are any errors.

 

3. A booking is only confirmed by Fototastic Photo Booths once we are in receipt of your deposit. Until such time as this condition has been met, the booking will be treated as an enquiry only and Fototastic Photo Booths reserves the right to accept an alternative booking for the Photo Booth without notification.

 

4. Fototastic Photo Booths on this Hire Agreement will be holding this date exclusively for you from the agreement date and therefore they will continue to turn away all other work for this event which is booked for. The potential loss of work to the Fototastic photo booths is real and tangible, and so cancellation fees will be charged.

 

5. The terms of this Agreement do not allow for cancellation other than by mutual consent of all parties and confirmed by email. Fototastic Photo Booths will charge the following fees should a cancellation occur:

a. Within 30 days of the event – The full agreed fee.

b. Within 60 days of the event. – 50% of the full agreed fee.

c. Within 120 days of the event. – 25% of the full agreed fee.

The deposit fee will not be returned under any circumstances.  Cancellations are not accepted by telephone, only by email.  Once we have received your notice of cancellation, we will confirm this to you via email.  If you do not receive this email within 48 hours, do not assume that your event has been cancelled.

 

6. The balance of the total fee (less any deposit fee and other payments made) can be made online 7 days prior to the event date before any entertainment is due to begin.

 

7. It is The Clients’ legal responsibility to comply with and ensure that current Health & Safety regulations are in place and any place of performance is fit for the use intended. A safe electrical supply must be provided. All outside situations (Marquees/Outbuildings) must be dry, undercover and made safe for electrical use and insulated from the ground. A separate sheet regarding our electrical requirements for Marquees will be made available at the time of booking.

 

8. A minimum clear floor space is required of 3 metres x 2 metres with a head height of 3 metres. A 13 amp power sockets must be available within 5 metres of the set up area. If other additional entertainment is booked, adequate floor space must be available for all the performers.

 

9. A minimum of 1hr is required for setting up and a further hour to dismantle and load the equipment into our vehicle. This must be taken into account when planning any arrangements.

 

10. The Client realises that whilst we have excellent photo booth backup in place, and every reasonable safeguard is assured, the breakdown of any electrical equipment can be an unavoidable occurrence and is often outside of our control. We will however make every reasonable effort to rectify the situation. In the extremely unlikely occurrence of a non-performance, or if a total failure occurs, The Client will be refunded in full. In this situation, this will be the full extent of our liability.

 

11. The Client is responsible for the conduct of all persons attending the event whether those persons are invited or not. We do not take any responsibility for controlling rowdy behaviour, or ejecting unwanted persons from the venue. Fototastic photo booths and its staff have the right to perform in a safe environment. We reserve the right to terminate the performance should any physical/verbal abuse, or intimidating actions be made to the Photo booth staff ,or any of those persons present at the event. Under these circumstances no refund will be given.  Fototastic photo booths and its staff also reserve the right to terminate the performance should our equipment’s safety be compromised in any way.

 

12. If performance time is requested in excess of that agreed package this will be at the discretion of Photo booth staff and subject to additional fees charged at a hourly rate of £50.00 per hour with 1hr being the minimum.  Any additional fees must be paid to the Photo booth staff  in cash in advance of the extra services being performed.  All requests for additional Photo booth time must be cleared with the venue management team beforehand.

 

13. Any delayed set up time and subsequent delayed start time due to the overrun of any prior proceeding, or of situations outside of our control will not warrant any extension of the stated finishing time or any fee reduction.  Such situations may include, but are not limited to, poor access, room clearing and dance floor preparation.